Draft — complete before publishing. Add the correct legal entity name, business address and privacy contact. Confirm the retention periods and lawful basis with your privacy adviser.
Last updated: 13 November 2026
Rooted Property Solutions is the name used on this website. The data controller is [insert full legal business name], of [insert business postal address]. Privacy enquiries: laura.daniel@rootedpropertysolutions.co.uk.
When you use our landlord or accommodation enquiry forms, we may collect your name, email address, telephone number, property or accommodation details, dates, guest numbers and any other information you choose to include.
We use enquiry information to respond to your request, assess whether our property or accommodation services may be suitable, communicate with you and keep appropriate business records. Submitting an enquiry does not create a tenancy, property management agreement or confirmed booking.
Depending on the circumstances, we process enquiry information to take steps at your request before entering into a contract, to perform a contract, to meet legal obligations or for legitimate business interests such as responding to and managing enquiries. Where consent is required, we will ask for it.
We do not sell personal information. We may share relevant details with service providers who support our website, email, hosting or property/accommodation services, and with professional advisers or authorities where required by law. We only share what is reasonably necessary.
[Set and insert an appropriate retention period]. We retain enquiry records only for as long as reasonably necessary for the purpose collected, including any legal, accounting or dispute-resolution requirements.
Under applicable UK data protection law, you may have rights to request access, correction, erasure, restriction or portability, and to object to certain processing. You may also complain to the Information Commissioner's Office (ICO). Contact us using the email above to exercise a right.
This draft website does not intentionally set advertising or analytics cookies. The hosting provider may process technical logs needed to operate and secure the website. If analytics, advertising or other non-essential cookies are added, update this notice and implement any required consent controls before enabling them.
We may update this notice when our services or data practices change. The current version will be published on this page.